Prepping not sketching

Along with a team led by Frances Buckmaster, I’ve spent months preparing for our Urban Sketchers Tacoma group to host the 4th Annual Urban Sketchers West Coast Sketch Crawl this weekend (19-21 August, 2016).   This week just prior to the event starting today was the most intense.

On Monday a small group met to pack so many donated items into the bags supplied by Daniel Smith Seattle Store.  Mark, Alison, Jane, Frances, Feather, Beverly made short work of stuffing the 200 Goody Bags. Those pictured are about half of the bags.

Frances Buckmaster worked hard for months to obtain donations for the goody bags.  I’d say her hard work paid off…..

Many companies and organizations contributed to the Sketch Crawl.

Daniel Smith Art Supply store in Seattle was a major donor.  They gave a high value item for the door prize drawing as well as 200 watercolor dot cards and sample watercolor sticks for the Goody Bags.

Yesterday (Thursday, 18 August) another group of volunteers met at our main venues to do set up prior to the event.  First, we stopped at the catering venue, Picasso, which hosts our  Friday night night Meet & Greet dinner.  There have been 153 people who have RSVP’ed for this dinner! Debbie, the owner of Picasso, was the only restaurant or other venu in Tacoma willing to arrange a dinner for us without a deposit, as our event has no budget.

I’ve been the “dinner registrar” so have been taking reservations since about February, corresponding with those how have RSVP’ed, editing reservations as requested and making tickets for meals.  I’ll be glad when every one is in and seated tonight, ready to be served!

Alison & Jane do the flower arranging for the table center pieces.  The blooms came from Frances’ garden.

Frances Buckmaster wrangled so many donations from art supply companies.  These are the “over $100 value”  items ready for the door prize drawings.  Those people who did an early-bird RSVP prior to Aug 5th get a ticket for these special items.  There are many more items for the under $100 value door prize drawing.

Next we dropped off 200 Goody Bags at the History Museum.  These will be distributed during registration for Saturday’s sketch crawl. There are 120 sketchers who RSVP’ed for the event.  We expect many more will “walk-in”.

And when it comes to the actual sketching event?  I won’t be doing much, if any, sketching.  I’m the designated still photographer.

There will be an additional report Monday or Tuesday, once I’ve recovered!  We’re expecting 95 degrees this weekend.  That might sound too bad for those of you in the warmer areas of the USA but it’s much too hot for western Washington!


About redharparts

Born in Michigan. Attended undergrad and graduate universities there. I've lived in England, Germany, Southern California and now Washington (state). I'm a retired Medical Social Worker with a past specialty in Oncology. I've enjoyed exploring historical re-creation through the SCA. I costume in several fandoms. Lately I've returned to Art and have taken up Urban Sketching, a version of en plein air painting.
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5 Responses to Prepping not sketching

  1. Have a fun time. Looks like you’re ready.

  2. Hope it goes well. What a great effort you have all put in.

  3. Scott McElhiney says:

    Is the History Museum event over? I can give you a hand with photography if you want a hand today or tomorrow.

  4. Looks great, hope all goes well!

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